AI Proposal Writer for Design Agencies
Analyze. Generate. Win.
The AI-powered proposal system that helps design agencies transform discovery call transcripts into professional, winning proposals in minutes without starting from blank pages and spending hours writing.
You finish a great discovery call. The client loves your portfolio. Excited about working together. They ask for a proposal. You open a blank document. Stare. Try to remember everything discussed. Struggle to structure the project scope. Spend 3-4 hours writing. Send the proposal days later. Client's momentum fades. Or you use a generic template. Same boilerplate for every client. Nothing specific to their challenges. The proposal feels cookie-cutter. The client can tell. You lose deals not because of your design capabilities, but because your proposals are slow, generic, or don't capture the nuance of discovery conversations.
- Spending 3-4 hours writing proposals from scratch after every discovery call - Starting with blank pages and struggling to structure project scope - Generic templates that don't capture specific client challenges and design needs - Forgetting important details discussed in discovery calls - Proposals sent days late after client momentum has cooled - No systematic way to transform discovery insights into compelling proposals - Missing revenue because slow, generic proposals lose to faster, more tailored competitors - Feeling like proposal writing is busywork instead of strategic value
Instead of 3-4 hours writing from scratch, you paste the discovery call transcript, AI generates a customized proposal in 5 minutes with design-specific language, client-specific challenges and solutions, a structured sprint-based project outline, clear deliverables and revision process, and professional formatting. Track proposals through the database with status tracking, budget organization, and follow-up dates. Win more deals with faster, better proposals.
What´s Included
How It Works
In 5 minutes + customization time, you transform from blank page paralysis to professional, client-specific proposal.
Key Features
AI-Powered Proposal Generation
Transcript Analysis
AI reads discovery call transcripts and extracts client challenges, design needs, business goals, target audience, budget constraints, timeline expectations, and success metrics. No detail missed.
Client-Specific Output
Not generic templates. AI generates proposals specifically addressing client's challenges: "Based on our discovery session, we've identified that your brand suffers from visual inconsistency across touchpoints, outdated design system, and poor mobile experience."
Design-Forward Language
AI uses design agency voice: creative yet strategic, confident and collaborative, demonstrating design expertise while focusing on measurable outcomes. Professional industry language.
Design-Specific Methodology
8 Service Categories
Brand Identity, Web Design, UI/UX, Marketing Materials, Packaging, Illustration, Strategy, Content Creation. Multi-select so proposals can combine services.
Design Thinking Process
AI emphasizes design methodology: user-centered design, design sprints, iterative review cycles, design systems thinking, brand strategy, and collaborative critique. Professional process language.
Revision Framework
Clarifies review and revision workflow: mid-sprint check-ins, sprint reviews, [x] revision rounds per sprint, structured feedback forms, async reviews via Figma/Notion/Loom, approval gates, stakeholder alignment. Sets proper expectations.
Proposal Tracking System
6-Status Workflow
Draft (writing proposal), Sent (submitted to client), Under Review (client reviewing), Revised (updated based on feedback), Accepted (won deal), Declined (lost deal). Complete lifecycle visibility.
Budget Organization
Track the proposed budget with dollar formatting. View proposals by budget ranges through the board view. Analyze win rates by project size.
Services Tracking
Multi-select services property. See which service combinations you propose most often. Track win rates by service type.
Performance Analytics
Win Rate Tracking
Count Accepted vs Declined proposals. Calculate win rate overall and by service type, budget range, or assigned team member.
Budget Analysis
Compare proposed budgets to accepted deals. Identify sweet spot pricing. Adjust pricing strategy based on data.
Service Mix Optimization
See which service combinations win most often. Refine service packaging. Focus on highest-win offerings.
Customization Options
Agency-Specific Services
Update service options to match your offerings. Add Motion Graphics, 3D Design, or remove irrelevant categories.
Pricing Structure
Customize AI to output project-based pricing, sprint-based pricing, or retainer models. Adapt to your business model.
Specialized Focus
Tune AI for your specialization: brand identity agencies emphasize brand strategy and visual systems. Product design agencies emphasize UX research and prototyping.
Perfect For
Design Agencies and Studios
Writing proposals for brand, web, product, and experience design projects.
Freelance Designers
Winning client work with professional proposals that compete with agencies.
Creative Directors
Responding to RFPs and new business opportunities quickly and professionally.
Design Consultancies
Proposing strategic design work, design systems, and design operations improvements.
Anyone Selling Design Services
Transforming discovery conversations into winning proposals without hours of writing.
Stop Writing. Start Winning.
AI Proposal Writer gives you a custom-trained Notion AI agent that analyzes discovery call transcripts and generates professional proposals in 5 minutes with design-specific language like "design sprints" and "review cycles," client-specific sections addressing the exact challenges they mentioned, sprint-based project structure with clear deliverables, and proposal tracking database that manages your pipeline so you stop spending 3-4 hours writing from scratch and start sending winning proposals while client excitement is still hot. Are you ready to stop losing deals to slow, generic proposals and start winning more clients with professional, tailored proposals delivered at the speed that modern design work demands?