Events Manager
Plan Events That Actually Make Money.
The complete event management system that helps you organize logistics, track budgets, manage sponsors and vendors, and deliver profitable events without spreadsheet chaos and financial surprises.
You're planning an event. Juggling venues, catering, sponsors, vendors, budgets, and attendees across spreadsheets, email, and scattered notes. You're not sure if you're over budget until it's too late. Event day arrives. You've forgotten critical vendor details. Sponsor benefits weren't delivered. Final costs exceed your budget by 30%. You swear you'll be more organized next time. Then the next event starts, and the chaos repeats.
- Event details scattered across spreadsheets, emails, and random documents - No real-time view of budget versus actual costs and revenue - Sponsor commitments and benefits tracked in memory or lost emails - Vendor contracts, payment terms, and delivery dates are buried in folders - Income from tickets and sponsorships is not tracked systematically - Expenses piling up without clear categorization or payment tracking - Financial surprises at the end because you couldn't see the full picture - Every event starting from scratch because there's no organized system
Events Manager transforms event planning from spreadsheet chaos into an organized operation where every detail, dollar, and deadline is tracked in one connected system that shows you exactly where your event stands financially. Instead of guessing if you're on budget, you see real-time income versus expenses with automatic calculations. Track events from planning through completion. Manage sponsor agreements and benefits. Coordinate vendor contracts and payments. Monitor attendee RSVPs. Everything connects so budget impacts are visible immediately, and nothing falls through the cracks.
What´s Included
How It Works
In less than 30 minutes, you'll have your first event fully organized with complete financial visibility.
Key Features
Comprehensive Event Management
Multi-Format Event Support
Track in-person events with venue logistics, virtual events with platform requirements, or hybrid events combining both. Tag by type (Conference, Workshop, Webinar, Gala, Meeting, Training, Networking) for organized event portfolios.
Complete Event Intelligence
Document target audiences, primary and secondary goals, success metrics, and expected attendance. Know exactly what you're trying to achieve and how you'll measure success before the event starts.
Calendar-Based Scheduling
Calendar view shows all events by date. Identify scheduling conflicts, plan event sequences, and visualize your event timeline at a glance.
Real-Time Budget Intelligence
Automatic Financial Calculations
Budgets automatically pull actual income totals from the Income database and actual expense totals from the Expense database through rollup formulas. Built-in formulas calculate net amount (profit or loss) and variance (budgeted versus actual) automatically.
Budget Approval Workflow
Track budgets through Under Review, Approved, or Rejected status. Assign responsible persons. Ensure financial plans get a proper review before events proceed.
Multi-Event Budget Management
Create separate budgets for each event. Compare profitability across events. Identify which event types or formats deliver the best financial returns.
Income Tracking and Revenue Management
Complete Revenue Categorization
Track income by category: Ticket Sales, Sponsorships, Donations, Merchandise, Food & Beverage, Product Sales, or Other. Understand exactly where your event revenue comes from.
Sponsor-Linked Income
Connect sponsorship income directly to sponsor records through database relations. See sponsor contribution amounts alongside their contact details and agreement status.
Invoice and Receipt Documentation
Record invoice numbers, receipt numbers, payment dates, and payer information for complete financial documentation and audit trails.
Expense Tracking and Cost Management
Payment Status Tracking
Manage expenses through Overdue, Pending, or Paid status. The Overdue status surfaces unpaid invoices past their due date, so nothing gets forgotten and late fees are avoided.
Due Date Management
Set due dates for each expense. Sort by upcoming payments. Ensure vendors get paid on time to maintain good relationships and avoid penalties.
Vendor-Linked Expenses
Connect expenses directly to vendor records through relations. See vendor contracts alongside actual costs. Track if vendor invoices match contracted amounts.
Sponsor Relationship Management
Multi-Tier Sponsor Tracking
Organize sponsors by type: Gold, Silver, Bronze, Event Partner, or Media Partner. Differentiate contribution levels and benefits packages clearly.
Complete Agreement Management
Track agreement workflows from Draft through Pending and Signed to Terminated. Record agreement start and end dates, renewal dates, and agreement values for complete contract intelligence.
Payment Terms and Status
Document payment terms (Lump Sum, Monthly Installments, Quarterly Installments), payment methods (Bank Transfer, Credit Card, Check), and payment status (Overdue → Pending → Partially Paid → Paid). Never lose track of sponsor payments.
Vendor Coordination and Contracts
Service-Based Organization
Categorize vendors by type: Catering, Audio/Visual, Venue, Marketing, Virtual Platform, or Other. Find the right vendor quickly when planning events or resolving issues.
Contract Lifecycle Management
Track vendor contracts from Draft through Pending and Signed to Terminated. Document contract dates, values, and renewal dates for a complete vendor relationship history.
Payment Terms and Conditions
Record payment terms (Net 30, Net 60, 50% Upfront, Pay in Full, Custom), payment methods, and due dates. Manage vendor payments systematically and maintain good relationships.
Connected Database Intelligence
Automatic Rollup Calculations
Budgets automatically sum all linked income entries and all linked expense entries. Change an income amount or add an expense and watch budget totals update instantly.
Relational Tracking
Events link to budgets. Budgets link to income and expenses. Income links to sponsors. Expenses link to vendors. Follow connections from any entry to see the complete picture.
Multi-Event Sponsor and Vendor Relationships
Sponsors and vendors can link to multiple events. See which sponsors support multiple events. Track which vendors you use repeatedly for relationship management.
Financial Visibility and Reporting
Net Amount Calculations
Built-in formula automatically calculates event profit or loss (actual revenue minus actual costs). Know immediately if your event made money or lost money.
Variance Reporting
Automatic variance calculations compare budgeted amounts to actual totals. Identify areas where you went over budget to improve planning for future events.
Category-Based Analysis
Filter income by category to see revenue breakdowns. Filter expenses by category to understand cost structures. Optimize future event budgets based on actual data.
Perfect For
Event Planners and Coordinators
Managing multiple events simultaneously and needing organized systems that track every detail from planning through financial close.
Nonprofit Organizations
Planning fundraising galas, charity events, and community programs where budget accountability and sponsor relationship management are critical.
Conference Organizers
Coordinating large-scale conferences with multiple sponsors, vendors, speakers, and complex logistics requiring systematic management.
Corporate Event Teams
Planning company conferences, training sessions, team meetings, and networking events while demonstrating ROI and managing budgets.
Marketing and Communications Teams
Executing product launches, promotional events, webinars, and marketing activations where financial performance matters.
Small Business Owners
Hosting customer events, workshops, open houses, and community gatherings without expensive event management software.
Stop Guessing. Start Knowing.
Events Manager gives you real-time budget calculations, connected databases that automatically update when you add income or expenses, and instant visibility into profit/loss and variance, so you know exactly where you stand financially while you can still course-correct. Are you ready to stop discovering budget overruns after events end and start managing finances with complete visibility from day one?