Recruitment Tracking System
Hire Top Talent. Faster.
The complete applicant tracking system that helps you manage job openings, evaluate candidates, streamline interviews, and onboard new hires without expensive ATS software and scattered spreadsheets.
You're hiring for multiple roles. Applications pour in from LinkedIn, Indeed, referrals, and your website. Resumes pile up in email. Interview feedback lives in Slack messages. Hiring manager opinions are scattered across documents. A strong candidate applies. You lose their resume in email chaos. By the time you follow up, they've accepted another offer. You hire someone else and realize three interviews later that nobody documented red flags from the first conversation.
- Candidate applications scattered across email, job boards, and multiple inboxes - No centralized view of which roles are active and how many applicants each has - Interview feedback and evaluations lost in email threads and chat messages - Hiring managers can't see candidate status or interview progress in real-time - Strong candidates falling through cracks because follow-up dates aren't tracked - No systematic scoring to compare candidates objectively across multiple criteria - New hires starting without organized onboarding plans or document tracking - Every hiring cycle feeling chaotic because there's no consistent process
Recruitment Tracking System transforms hiring chaos into an organized pipeline where every candidate, evaluation, and onboarding task is tracked from application through the first day, all in one connected system. Instead of hunting through emails for resumes, you see all candidates organized by status in a visual pipeline. Track job openings with applicant counts. Score candidates consistently across technical skills, cultural fit, experience, and interview performance. Move candidates from New through Screened, Interviewing, to Hired or Rejected with clear workflows. Transition hired candidates seamlessly into structured onboarding.
What´s Included
How It Works
In less than 30 minutes, you'll have your first job opening with organized candidate pipeline and evaluation framework.
Key Features
Job Opening Management
Complete Position Documentation
Track job titles, departments, locations (Remote, Hybrid, Office, Multiple Locations), experience levels (Mid-Level 3-5 years, Senior-Level 6+ years), salary ranges, benefits packages, and requisition IDs. All critical job details in structured fields.
Skills Requirements Tracking
Document required skills and nice-to-have skills as multi-select tags. Match candidate backgrounds against job requirements. Filter candidates by skills match.
Hiring Manager Assignment
Assign hiring managers to each role. Team members know who owns each position and who to coordinate with on candidate decisions.
Candidate Pipeline Management
Visual Status Workflow
Move candidates through New, Screened, Interviewing, Hired, or Rejected stages in a kanban board view. See your complete pipeline and identify bottlenecks instantly.
Contact Information Hub
Store emails, phone numbers, and resume links for every candidate. When it's time to follow up or schedule interviews, all contact details are one click away.
Interview Scheduling and Notes
Set interview dates, document interview notes, and schedule next follow-ups. All interview intelligence stored with candidate records instead of lost in email.
Systematic Candidate Evaluation
Multi-Criteria Scoring
Evaluate candidates across four dimensions: Technical Skills (job-specific competencies), Cultural Fit (alignment with company values), Experience & Education (background qualifications), and Interview Performance (communication and presentation).
Automatic Overall Score
Built-in formula averages the four scores into an overall score for each candidate. Compare applicants objectively using consistent numerical criteria instead of subjective feelings.
Evaluator Attribution
Assign evaluators to each assessment. Know who provided which feedback. Multiple team members can evaluate the same candidate across different rounds.
Structured Onboarding
Comprehensive Status Tracking
Track onboarding through five stages: Not Started, Pre-Start Tasks, Day 1 Completed, Ongoing Training, Fully Onboarded. Monitor new hire progress from acceptance through full integration.
Document Collection Management
Track required documents: I-9 Form, Employment Contract, Tax Forms, Direct Deposit, NDA, Benefits Forms. Mark when documents are uploaded. Never chase missing paperwork on Day 1.
HR and Manager Coordination
Assign HR contacts and hiring managers to each new hire. Everyone knows who's responsible for different aspects of onboarding.
Connected Database Intelligence
Job-to-Candidate Linking
Candidates link to job positions through relations. See all applicants for a specific role. View which positions a candidate applied for (if they submitted multiple applications).
Candidate-to-Evaluation Linking
Evaluations connect to candidate profiles and job positions. Access all evaluation scores and feedback from candidate records. Compare evaluations across applicants for the same role.
Automatic Applicant Counting
The job openings database uses rollup formulas to count total applicants automatically. See application volume for each role without manual counting.
Intelligent Tagging and Filtering
Candidate Tag System
Mark candidates with tags: Top Candidate (exceptional applicants), Technical Expert (strong skills), Cultural Fit (alignment with values), Need Background Check, Needs Reference, Follow Up. Filter to any tag instantly.
Department-Based Organization
Organize jobs and onboarding by department: Engineering, Marketing, Sales, Finance, Human Resources, Operations, Product, Customer Support. Filter recruitment activity by team.
Location-Based Filtering
Tag jobs as Remote, Hybrid, Office, or Multiple Locations. Filter candidates and roles by work arrangement preferences.
Timeline and Follow-Up Management
Application Date Tracking
Record when each candidate applied. Sort by application date to prioritize recent applicants or find applications that have been pending too long.
Interview Date Scheduling
Set interview dates for each candidate. Calendar visibility of upcoming interviews. Never double-book or forget scheduled conversations.
Next Follow-Up Dates
Schedule follow-up dates for candidates and onboarding. Review upcoming follow-ups to ensure timely communication and smooth progression.
Perfect For
Small Business Owners
Hiring first employees or small teams without HR departments or expensive ATS software.
Startup Founders
Building teams rapidly and needing organized systems to evaluate candidates consistently as hiring scales.
HR Teams and Recruiters
Managing recruitment pipelines across multiple roles and needing centralized candidate tracking with evaluation frameworks.
Hiring Managers
Coordinating hiring for their departments and wanting visibility into candidate status, evaluations, and onboarding progress.
Growing Companies
Scaling from informal to systematic recruitment processes without investing in enterprise ATS software yet.
Remote and Distributed Teams
Hiring across locations and needing cloud-based systems for collaborative candidate evaluation and decision-making.
Stop Losing Talent. Start Hiring Right.
Recruitment Tracking System gives you visual pipelines that move candidates from New through Hired, systematic scoring across four criteria that replace gut-feeling decisions, automatic applicant counting, and seamless transitions from hiring into structured onboarding, so great candidates never slip through the cracks again. Are you ready to stop losing top talent to email chaos and start managing hiring with the organized system your team deserves?