Jun 23, 2025
8 Notion+Make Automations That Save 20 Hours a Week
Notion Systems
Notion + Make Automation
Make Automation You Cannot Miss
You're juggling client emails, project deadlines, team updates, and data entry tasks that seem to multiply faster than you can handle them.
When you connect Notion with Make, you unlock a world where repetitive tasks handle themselves, data flows seamlessly between your favorite apps, and you finally get those precious hours back to focus on what truly matters.
Today, we'll explore 8 powerful Notion and Make automation scenarios that can revolutionize your workflow, plus everything you need to know to implement them successfully.
Why Use Make with Notion?
Before diving into the automations, let's understand why Make stands out as the perfect automation partner for Notion users who want to go beyond basic integrations.
Flexible, Visual Automation for Power Users
Make's visual editor transforms complex automation logic into intuitive flowcharts. Unlike linear automation tools, Make lets you create branching scenarios where different conditions trigger different actions. This means your Notion workflows can be as sophisticated as your business processes require.
Imagine automatically categorizing incoming leads in your Notion CRM based on their source, industry, and engagement level, all while sending personalized follow-up sequences. That's the kind of intelligent automation Make enables.
No-Code Setup with Complex Logic Support
You don't need to be a developer to build powerful automations. Make's drag-and-drop interface makes advanced logic accessible to everyone, while still supporting complex operations like data transformations, conditional routing, and multi-step processes.
This democratization of automation means that the marketing coordinator can set up lead tracking, the project manager can automate status updates, and the founder can create comprehensive reporting systems, all without touching a line of code.
Better Data Control Compared to Zapier in Some Cases
Make offers for more granular control over data handling and error management. You can inspect every piece of data flowing through your automation, set up sophisticated error handling, and even pause scenarios to investigate issues. For Notion users dealing with complex databases and relationships, this level of control is invaluable.
How to Connect Notion with Make
Setting up your first Notion automation with Make is simpler than you might think, but getting it right from the start will save you countless headaches later.
Setting Up the Notion Integration in Make
First, you'll need accounts on both platforms. In Make, navigate to the Apps section and search for Notion. The setup process involves creating a connection that authenticates Make to access your Notion workspace.
The key is choosing the right permissions during setup. Grant Make access to the specific databases you want to automate, but be mindful of security; only provide access to what's necessary for your automations.
Required Permissions, API Keys, and Best Practices
When connecting Notion to Make, you'll work with Notion's API through Make's built-in integration. This means no manual API key management, but you'll still need to understand database permissions and sharing settings.
Best practice: Create a dedicated Notion integration for your Make automations. This keeps your automation access separate from personal use and makes it easier to manage permissions as your team grows.
Key Concepts: Triggers, Actions, and Modules
Understanding Make's terminology will accelerate your automation journey:
Triggers are the events that start your automation (like a new database entry in Notion)
Actions are what happen in response (like sending a Slack message)
Modules are the individual components that perform specific functions
Think of modules as LEGO blocks: you combine them to build increasingly sophisticated automations that match your unique workflow needs.
8 Notion + Make Automation Scenarios to Save Time
Now for the main event, 8 practical automations that will transform how you work. Each scenario addresses real workflow pain points and demonstrates Make's versatility in connecting Notion with your favorite tools.
1. Update Notion Tasks Based on Slack Message Triggers
Turn team communication into task management gold. Set up keyword triggers in Slack that automatically create or update tasks in your Notion project database. When someone mentions "bug report" or "feature request," Make springs into action.
This ensures important discussions translate into trackable action items without manual intervention.
2. Save Gmail Attachments Directly to a Notion Asset Library
Never lose important documents again. Make monitors specific Gmail labels or senders and automatically saves attachments to your Notion database, complete with metadata like sender, date, and file type.
Gmail Module: Triggers when a new email arrives and retrieves any attachments.
Notion Module: Uploads the extracted attachments to your specified Notion asset library.
Perfect for collecting contracts, invoices, design assets, or any recurring document types your business handles.
3. Log Stripe Payments to a Notion Finance Dashboard
Track your revenue in real-time with automated payment logging. Each successful Stripe transaction creates a detailed record in your Notion finance database, including customer information, amount, and payment method.
Stripe: Watch Events: Monitors for new payment events in Stripe.
Notion: Create a Page: Automatically creates a new entry in your Notion finance dashboard whenever a new payment is detected.
This gives you instant visibility into cash flow and helps identify trends without manual bookkeeping.
4. Turn Shopify Orders Into Notion Product Entries
Streamline inventory and order management by automatically creating Notion records for each new Shopify order. Include customer details, product information, and fulfillment status for complete order tracking.
Shopify: SearchForOrders: This module retrieves orders from Shopify.
Notion: createAPage: This module creates product entries in Notion based on the retrieved order data.
This integration helps e-commerce businesses maintain centralized operations without juggling multiple platforms.
5. Track Google Sheets Changes Inside a Notion Tracker
Monitor critical spreadsheet changes by logging updates to a Notion tracking database. Whether it's budget modifications, inventory adjustments, or performance metrics, Make captures what changed, when, and who made the update.
Google Sheets: Watch Updated Cells: This module triggers whenever there are changes in the specified Google Sheets document.
Notion: Create a Page: This module creates a new entry in your designated Notion database for each change detected in Google Sheets.
Essential for maintaining audit trails and staying informed about important data changes.
6. Trigger Reminders From Notion Deadlines to Telegram or WhatsApp
Never miss another deadline with automated reminder systems. Make monitors your Notion project dates and sends personalized reminders to your phone via Telegram or WhatsApp at intervals you define.
Notion: Watch Databases Pages: Monitors your Notion database for deadlines.
Basic Router: Directs the flow based on conditions (though the specific filter for checking if the deadline is approaching is implied).
Telegram: Send Reply Message: Sends reminder messages to Telegram users.
WhatsAbleV2: Sends reminder messages via WhatsApp.
This personal touch ensures critical deadlines stay top-of-mind even when you're away from your computer.
7. Add Podcast Uploads From RSS Feeds to a Content Calendar
Automate content curation by monitoring RSS feeds from your favorite industry podcasts and automatically adding new episodes to your Notion content calendar with summaries and key topics.
RSS Feed Module: Triggers whenever a new podcast episode is published.
Notion Module: Creates new entries in your Notion content calendar based on the fetched podcast data.
This keeps your content research organized and helps identify trending topics in your industry.
8. Sync Notion Databases With Airtable for Advanced Workflows
Combine Notion's flexibility with Airtable's advanced features by keeping databases synchronized between platforms. Make handles the heavy lifting of data translation and ensures both systems stay current.
Notion:getADatabase: This module retrieves data from your specified Notion database.
Airtable:ActionCreateRecord: This module creates corresponding records in your Airtable base based on the data retrieved from Notion.
Perfect for teams that need Notion's user experience but require Airtable's advanced filtering or automation capabilities.
I've just given you back hours of your life
These 8 automations could collectively save approximately 15-20 hours per week by eliminating manual tasks such as:
Converting Slack messages to Notion tasks (1-2 hours/week)
Managing email attachments and uploading to Notion (2-3 hours/week)
Manually logging financial transactions (2-3 hours/week)
Processing and entering e-commerce orders (3-4 hours/week)
Tracking and updating spreadsheet changes (2-3 hours/week)
Managing deadlines and sending reminders (2 hours/week)
Content curation from RSS feeds (1-2 hours/week)
Syncing data between platforms (2-3 hours/week)
The actual time saved would vary based on your team size, current workflow efficiency, and how frequently these tasks occur in your organization.
Click on the link below to get the 8 blueprints.
Tips to Build Better Notion Automations With Make
Creating successful automations is about designing sustainable systems that scale with your business.
Use Filters and Routers for Complex Branching Logic
Don't settle for simple if-then automations when your workflow demands more sophistication. Make's filters and routers let you create decision trees that handle multiple scenarios intelligently.
For example, route high-value leads to your sales team's Slack channel while sending standard inquiries to your support database. The same trigger, different outcomes based on the data.
Monitor Execution History to Debug Flows
Make's execution history is your best friend when things don't work as expected. Each automation run shows exactly what data was processed and where things might have gone wrong.
Develop the habit of checking execution logs regularly, especially for new automations. This proactive approach prevents small issues from becoming major problems.
Schedule Automations During Off-Peak Hours
Some automations work better when scheduled rather than triggered immediately. Consider running data-heavy processes during off-peak hours to avoid performance issues and API rate limits.
This is particularly important for large database syncs or bulk data processing operations.
Common Mistakes to Avoid
Learning from others' mistakes is far less painful than making them yourself. Here are the most common pitfalls that trip up new automation builders.
Forgetting to Reauthorize Notion Connections
Notion connections can expire, especially if you change passwords or update security settings. Set calendar reminders to check and refresh your connections quarterly to avoid mysterious automation failures.
Nothing's more frustrating than discovering your automations have been failing silently for weeks because of an expired connection.
Structuring Databases Poorly Before Automation
Automation amplifies both good and bad database design. If your Notion databases lack consistent naming conventions, proper relationships, or clear data types, automation will struggle to work reliably.
Invest time in database architecture before building complex automations. Your future self will thank you when scaling up.
Not Documenting Scenarios and Dependencies
Complex automations become black boxes without proper documentation. Create a simple tracking system that records what each automation does, what it depends on, and how to troubleshoot common issues.
This documentation becomes invaluable when onboarding team members or troubleshooting problems months later.
Your Journey to Workflow Mastery Starts Now
Connecting Notion with Make is about reclaiming control over your work and creating systems that grow with your ambitions. Each automation you implement is a step toward a more efficient, less stressful way of working. The goal isn't to automate everything, it's to automate the right things so you can focus on the work that truly requires your unique human insight and creativity.
Start with one or two scenarios that address your biggest pain points. Master those automations, then gradually expand your toolkit as you gain confidence and see the results.
What will you automate first? The answer to that question might just transform how you think about productivity forever.
Latest Updates
(GQ® — 02)
©2024
Latest Updates
(GQ® — 02)
©2024
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Jun 23, 2025
8 Notion+Make Automations That Save 20 Hours a Week
Notion Systems
Notion + Make Automation
Make Automation You Cannot Miss
You're juggling client emails, project deadlines, team updates, and data entry tasks that seem to multiply faster than you can handle them.
When you connect Notion with Make, you unlock a world where repetitive tasks handle themselves, data flows seamlessly between your favorite apps, and you finally get those precious hours back to focus on what truly matters.
Today, we'll explore 8 powerful Notion and Make automation scenarios that can revolutionize your workflow, plus everything you need to know to implement them successfully.
Why Use Make with Notion?
Before diving into the automations, let's understand why Make stands out as the perfect automation partner for Notion users who want to go beyond basic integrations.
Flexible, Visual Automation for Power Users
Make's visual editor transforms complex automation logic into intuitive flowcharts. Unlike linear automation tools, Make lets you create branching scenarios where different conditions trigger different actions. This means your Notion workflows can be as sophisticated as your business processes require.
Imagine automatically categorizing incoming leads in your Notion CRM based on their source, industry, and engagement level, all while sending personalized follow-up sequences. That's the kind of intelligent automation Make enables.
No-Code Setup with Complex Logic Support
You don't need to be a developer to build powerful automations. Make's drag-and-drop interface makes advanced logic accessible to everyone, while still supporting complex operations like data transformations, conditional routing, and multi-step processes.
This democratization of automation means that the marketing coordinator can set up lead tracking, the project manager can automate status updates, and the founder can create comprehensive reporting systems, all without touching a line of code.
Better Data Control Compared to Zapier in Some Cases
Make offers for more granular control over data handling and error management. You can inspect every piece of data flowing through your automation, set up sophisticated error handling, and even pause scenarios to investigate issues. For Notion users dealing with complex databases and relationships, this level of control is invaluable.
How to Connect Notion with Make
Setting up your first Notion automation with Make is simpler than you might think, but getting it right from the start will save you countless headaches later.
Setting Up the Notion Integration in Make
First, you'll need accounts on both platforms. In Make, navigate to the Apps section and search for Notion. The setup process involves creating a connection that authenticates Make to access your Notion workspace.
The key is choosing the right permissions during setup. Grant Make access to the specific databases you want to automate, but be mindful of security; only provide access to what's necessary for your automations.
Required Permissions, API Keys, and Best Practices
When connecting Notion to Make, you'll work with Notion's API through Make's built-in integration. This means no manual API key management, but you'll still need to understand database permissions and sharing settings.
Best practice: Create a dedicated Notion integration for your Make automations. This keeps your automation access separate from personal use and makes it easier to manage permissions as your team grows.
Key Concepts: Triggers, Actions, and Modules
Understanding Make's terminology will accelerate your automation journey:
Triggers are the events that start your automation (like a new database entry in Notion)
Actions are what happen in response (like sending a Slack message)
Modules are the individual components that perform specific functions
Think of modules as LEGO blocks: you combine them to build increasingly sophisticated automations that match your unique workflow needs.
8 Notion + Make Automation Scenarios to Save Time
Now for the main event, 8 practical automations that will transform how you work. Each scenario addresses real workflow pain points and demonstrates Make's versatility in connecting Notion with your favorite tools.
1. Update Notion Tasks Based on Slack Message Triggers
Turn team communication into task management gold. Set up keyword triggers in Slack that automatically create or update tasks in your Notion project database. When someone mentions "bug report" or "feature request," Make springs into action.
This ensures important discussions translate into trackable action items without manual intervention.
2. Save Gmail Attachments Directly to a Notion Asset Library
Never lose important documents again. Make monitors specific Gmail labels or senders and automatically saves attachments to your Notion database, complete with metadata like sender, date, and file type.
Gmail Module: Triggers when a new email arrives and retrieves any attachments.
Notion Module: Uploads the extracted attachments to your specified Notion asset library.
Perfect for collecting contracts, invoices, design assets, or any recurring document types your business handles.
3. Log Stripe Payments to a Notion Finance Dashboard
Track your revenue in real-time with automated payment logging. Each successful Stripe transaction creates a detailed record in your Notion finance database, including customer information, amount, and payment method.
Stripe: Watch Events: Monitors for new payment events in Stripe.
Notion: Create a Page: Automatically creates a new entry in your Notion finance dashboard whenever a new payment is detected.
This gives you instant visibility into cash flow and helps identify trends without manual bookkeeping.
4. Turn Shopify Orders Into Notion Product Entries
Streamline inventory and order management by automatically creating Notion records for each new Shopify order. Include customer details, product information, and fulfillment status for complete order tracking.
Shopify: SearchForOrders: This module retrieves orders from Shopify.
Notion: createAPage: This module creates product entries in Notion based on the retrieved order data.
This integration helps e-commerce businesses maintain centralized operations without juggling multiple platforms.
5. Track Google Sheets Changes Inside a Notion Tracker
Monitor critical spreadsheet changes by logging updates to a Notion tracking database. Whether it's budget modifications, inventory adjustments, or performance metrics, Make captures what changed, when, and who made the update.
Google Sheets: Watch Updated Cells: This module triggers whenever there are changes in the specified Google Sheets document.
Notion: Create a Page: This module creates a new entry in your designated Notion database for each change detected in Google Sheets.
Essential for maintaining audit trails and staying informed about important data changes.
6. Trigger Reminders From Notion Deadlines to Telegram or WhatsApp
Never miss another deadline with automated reminder systems. Make monitors your Notion project dates and sends personalized reminders to your phone via Telegram or WhatsApp at intervals you define.
Notion: Watch Databases Pages: Monitors your Notion database for deadlines.
Basic Router: Directs the flow based on conditions (though the specific filter for checking if the deadline is approaching is implied).
Telegram: Send Reply Message: Sends reminder messages to Telegram users.
WhatsAbleV2: Sends reminder messages via WhatsApp.
This personal touch ensures critical deadlines stay top-of-mind even when you're away from your computer.
7. Add Podcast Uploads From RSS Feeds to a Content Calendar
Automate content curation by monitoring RSS feeds from your favorite industry podcasts and automatically adding new episodes to your Notion content calendar with summaries and key topics.
RSS Feed Module: Triggers whenever a new podcast episode is published.
Notion Module: Creates new entries in your Notion content calendar based on the fetched podcast data.
This keeps your content research organized and helps identify trending topics in your industry.
8. Sync Notion Databases With Airtable for Advanced Workflows
Combine Notion's flexibility with Airtable's advanced features by keeping databases synchronized between platforms. Make handles the heavy lifting of data translation and ensures both systems stay current.
Notion:getADatabase: This module retrieves data from your specified Notion database.
Airtable:ActionCreateRecord: This module creates corresponding records in your Airtable base based on the data retrieved from Notion.
Perfect for teams that need Notion's user experience but require Airtable's advanced filtering or automation capabilities.
I've just given you back hours of your life
These 8 automations could collectively save approximately 15-20 hours per week by eliminating manual tasks such as:
Converting Slack messages to Notion tasks (1-2 hours/week)
Managing email attachments and uploading to Notion (2-3 hours/week)
Manually logging financial transactions (2-3 hours/week)
Processing and entering e-commerce orders (3-4 hours/week)
Tracking and updating spreadsheet changes (2-3 hours/week)
Managing deadlines and sending reminders (2 hours/week)
Content curation from RSS feeds (1-2 hours/week)
Syncing data between platforms (2-3 hours/week)
The actual time saved would vary based on your team size, current workflow efficiency, and how frequently these tasks occur in your organization.
Click on the link below to get the 8 blueprints.
Tips to Build Better Notion Automations With Make
Creating successful automations is about designing sustainable systems that scale with your business.
Use Filters and Routers for Complex Branching Logic
Don't settle for simple if-then automations when your workflow demands more sophistication. Make's filters and routers let you create decision trees that handle multiple scenarios intelligently.
For example, route high-value leads to your sales team's Slack channel while sending standard inquiries to your support database. The same trigger, different outcomes based on the data.
Monitor Execution History to Debug Flows
Make's execution history is your best friend when things don't work as expected. Each automation run shows exactly what data was processed and where things might have gone wrong.
Develop the habit of checking execution logs regularly, especially for new automations. This proactive approach prevents small issues from becoming major problems.
Schedule Automations During Off-Peak Hours
Some automations work better when scheduled rather than triggered immediately. Consider running data-heavy processes during off-peak hours to avoid performance issues and API rate limits.
This is particularly important for large database syncs or bulk data processing operations.
Common Mistakes to Avoid
Learning from others' mistakes is far less painful than making them yourself. Here are the most common pitfalls that trip up new automation builders.
Forgetting to Reauthorize Notion Connections
Notion connections can expire, especially if you change passwords or update security settings. Set calendar reminders to check and refresh your connections quarterly to avoid mysterious automation failures.
Nothing's more frustrating than discovering your automations have been failing silently for weeks because of an expired connection.
Structuring Databases Poorly Before Automation
Automation amplifies both good and bad database design. If your Notion databases lack consistent naming conventions, proper relationships, or clear data types, automation will struggle to work reliably.
Invest time in database architecture before building complex automations. Your future self will thank you when scaling up.
Not Documenting Scenarios and Dependencies
Complex automations become black boxes without proper documentation. Create a simple tracking system that records what each automation does, what it depends on, and how to troubleshoot common issues.
This documentation becomes invaluable when onboarding team members or troubleshooting problems months later.
Your Journey to Workflow Mastery Starts Now
Connecting Notion with Make is about reclaiming control over your work and creating systems that grow with your ambitions. Each automation you implement is a step toward a more efficient, less stressful way of working. The goal isn't to automate everything, it's to automate the right things so you can focus on the work that truly requires your unique human insight and creativity.
Start with one or two scenarios that address your biggest pain points. Master those automations, then gradually expand your toolkit as you gain confidence and see the results.
What will you automate first? The answer to that question might just transform how you think about productivity forever.
Jun 23, 2025
8 Notion+Make Automations That Save 20 Hours a Week
Notion Systems
Notion + Make Automation
Make Automation You Cannot Miss
You're juggling client emails, project deadlines, team updates, and data entry tasks that seem to multiply faster than you can handle them.
When you connect Notion with Make, you unlock a world where repetitive tasks handle themselves, data flows seamlessly between your favorite apps, and you finally get those precious hours back to focus on what truly matters.
Today, we'll explore 8 powerful Notion and Make automation scenarios that can revolutionize your workflow, plus everything you need to know to implement them successfully.
Why Use Make with Notion?
Before diving into the automations, let's understand why Make stands out as the perfect automation partner for Notion users who want to go beyond basic integrations.
Flexible, Visual Automation for Power Users
Make's visual editor transforms complex automation logic into intuitive flowcharts. Unlike linear automation tools, Make lets you create branching scenarios where different conditions trigger different actions. This means your Notion workflows can be as sophisticated as your business processes require.
Imagine automatically categorizing incoming leads in your Notion CRM based on their source, industry, and engagement level, all while sending personalized follow-up sequences. That's the kind of intelligent automation Make enables.
No-Code Setup with Complex Logic Support
You don't need to be a developer to build powerful automations. Make's drag-and-drop interface makes advanced logic accessible to everyone, while still supporting complex operations like data transformations, conditional routing, and multi-step processes.
This democratization of automation means that the marketing coordinator can set up lead tracking, the project manager can automate status updates, and the founder can create comprehensive reporting systems, all without touching a line of code.
Better Data Control Compared to Zapier in Some Cases
Make offers for more granular control over data handling and error management. You can inspect every piece of data flowing through your automation, set up sophisticated error handling, and even pause scenarios to investigate issues. For Notion users dealing with complex databases and relationships, this level of control is invaluable.
How to Connect Notion with Make
Setting up your first Notion automation with Make is simpler than you might think, but getting it right from the start will save you countless headaches later.
Setting Up the Notion Integration in Make
First, you'll need accounts on both platforms. In Make, navigate to the Apps section and search for Notion. The setup process involves creating a connection that authenticates Make to access your Notion workspace.
The key is choosing the right permissions during setup. Grant Make access to the specific databases you want to automate, but be mindful of security; only provide access to what's necessary for your automations.
Required Permissions, API Keys, and Best Practices
When connecting Notion to Make, you'll work with Notion's API through Make's built-in integration. This means no manual API key management, but you'll still need to understand database permissions and sharing settings.
Best practice: Create a dedicated Notion integration for your Make automations. This keeps your automation access separate from personal use and makes it easier to manage permissions as your team grows.
Key Concepts: Triggers, Actions, and Modules
Understanding Make's terminology will accelerate your automation journey:
Triggers are the events that start your automation (like a new database entry in Notion)
Actions are what happen in response (like sending a Slack message)
Modules are the individual components that perform specific functions
Think of modules as LEGO blocks: you combine them to build increasingly sophisticated automations that match your unique workflow needs.
8 Notion + Make Automation Scenarios to Save Time
Now for the main event, 8 practical automations that will transform how you work. Each scenario addresses real workflow pain points and demonstrates Make's versatility in connecting Notion with your favorite tools.
1. Update Notion Tasks Based on Slack Message Triggers
Turn team communication into task management gold. Set up keyword triggers in Slack that automatically create or update tasks in your Notion project database. When someone mentions "bug report" or "feature request," Make springs into action.
This ensures important discussions translate into trackable action items without manual intervention.
2. Save Gmail Attachments Directly to a Notion Asset Library
Never lose important documents again. Make monitors specific Gmail labels or senders and automatically saves attachments to your Notion database, complete with metadata like sender, date, and file type.
Gmail Module: Triggers when a new email arrives and retrieves any attachments.
Notion Module: Uploads the extracted attachments to your specified Notion asset library.
Perfect for collecting contracts, invoices, design assets, or any recurring document types your business handles.
3. Log Stripe Payments to a Notion Finance Dashboard
Track your revenue in real-time with automated payment logging. Each successful Stripe transaction creates a detailed record in your Notion finance database, including customer information, amount, and payment method.
Stripe: Watch Events: Monitors for new payment events in Stripe.
Notion: Create a Page: Automatically creates a new entry in your Notion finance dashboard whenever a new payment is detected.
This gives you instant visibility into cash flow and helps identify trends without manual bookkeeping.
4. Turn Shopify Orders Into Notion Product Entries
Streamline inventory and order management by automatically creating Notion records for each new Shopify order. Include customer details, product information, and fulfillment status for complete order tracking.
Shopify: SearchForOrders: This module retrieves orders from Shopify.
Notion: createAPage: This module creates product entries in Notion based on the retrieved order data.
This integration helps e-commerce businesses maintain centralized operations without juggling multiple platforms.
5. Track Google Sheets Changes Inside a Notion Tracker
Monitor critical spreadsheet changes by logging updates to a Notion tracking database. Whether it's budget modifications, inventory adjustments, or performance metrics, Make captures what changed, when, and who made the update.
Google Sheets: Watch Updated Cells: This module triggers whenever there are changes in the specified Google Sheets document.
Notion: Create a Page: This module creates a new entry in your designated Notion database for each change detected in Google Sheets.
Essential for maintaining audit trails and staying informed about important data changes.
6. Trigger Reminders From Notion Deadlines to Telegram or WhatsApp
Never miss another deadline with automated reminder systems. Make monitors your Notion project dates and sends personalized reminders to your phone via Telegram or WhatsApp at intervals you define.
Notion: Watch Databases Pages: Monitors your Notion database for deadlines.
Basic Router: Directs the flow based on conditions (though the specific filter for checking if the deadline is approaching is implied).
Telegram: Send Reply Message: Sends reminder messages to Telegram users.
WhatsAbleV2: Sends reminder messages via WhatsApp.
This personal touch ensures critical deadlines stay top-of-mind even when you're away from your computer.
7. Add Podcast Uploads From RSS Feeds to a Content Calendar
Automate content curation by monitoring RSS feeds from your favorite industry podcasts and automatically adding new episodes to your Notion content calendar with summaries and key topics.
RSS Feed Module: Triggers whenever a new podcast episode is published.
Notion Module: Creates new entries in your Notion content calendar based on the fetched podcast data.
This keeps your content research organized and helps identify trending topics in your industry.
8. Sync Notion Databases With Airtable for Advanced Workflows
Combine Notion's flexibility with Airtable's advanced features by keeping databases synchronized between platforms. Make handles the heavy lifting of data translation and ensures both systems stay current.
Notion:getADatabase: This module retrieves data from your specified Notion database.
Airtable:ActionCreateRecord: This module creates corresponding records in your Airtable base based on the data retrieved from Notion.
Perfect for teams that need Notion's user experience but require Airtable's advanced filtering or automation capabilities.
I've just given you back hours of your life
These 8 automations could collectively save approximately 15-20 hours per week by eliminating manual tasks such as:
Converting Slack messages to Notion tasks (1-2 hours/week)
Managing email attachments and uploading to Notion (2-3 hours/week)
Manually logging financial transactions (2-3 hours/week)
Processing and entering e-commerce orders (3-4 hours/week)
Tracking and updating spreadsheet changes (2-3 hours/week)
Managing deadlines and sending reminders (2 hours/week)
Content curation from RSS feeds (1-2 hours/week)
Syncing data between platforms (2-3 hours/week)
The actual time saved would vary based on your team size, current workflow efficiency, and how frequently these tasks occur in your organization.
Click on the link below to get the 8 blueprints.
Tips to Build Better Notion Automations With Make
Creating successful automations is about designing sustainable systems that scale with your business.
Use Filters and Routers for Complex Branching Logic
Don't settle for simple if-then automations when your workflow demands more sophistication. Make's filters and routers let you create decision trees that handle multiple scenarios intelligently.
For example, route high-value leads to your sales team's Slack channel while sending standard inquiries to your support database. The same trigger, different outcomes based on the data.
Monitor Execution History to Debug Flows
Make's execution history is your best friend when things don't work as expected. Each automation run shows exactly what data was processed and where things might have gone wrong.
Develop the habit of checking execution logs regularly, especially for new automations. This proactive approach prevents small issues from becoming major problems.
Schedule Automations During Off-Peak Hours
Some automations work better when scheduled rather than triggered immediately. Consider running data-heavy processes during off-peak hours to avoid performance issues and API rate limits.
This is particularly important for large database syncs or bulk data processing operations.
Common Mistakes to Avoid
Learning from others' mistakes is far less painful than making them yourself. Here are the most common pitfalls that trip up new automation builders.
Forgetting to Reauthorize Notion Connections
Notion connections can expire, especially if you change passwords or update security settings. Set calendar reminders to check and refresh your connections quarterly to avoid mysterious automation failures.
Nothing's more frustrating than discovering your automations have been failing silently for weeks because of an expired connection.
Structuring Databases Poorly Before Automation
Automation amplifies both good and bad database design. If your Notion databases lack consistent naming conventions, proper relationships, or clear data types, automation will struggle to work reliably.
Invest time in database architecture before building complex automations. Your future self will thank you when scaling up.
Not Documenting Scenarios and Dependencies
Complex automations become black boxes without proper documentation. Create a simple tracking system that records what each automation does, what it depends on, and how to troubleshoot common issues.
This documentation becomes invaluable when onboarding team members or troubleshooting problems months later.
Your Journey to Workflow Mastery Starts Now
Connecting Notion with Make is about reclaiming control over your work and creating systems that grow with your ambitions. Each automation you implement is a step toward a more efficient, less stressful way of working. The goal isn't to automate everything, it's to automate the right things so you can focus on the work that truly requires your unique human insight and creativity.
Start with one or two scenarios that address your biggest pain points. Master those automations, then gradually expand your toolkit as you gain confidence and see the results.
What will you automate first? The answer to that question might just transform how you think about productivity forever.