Mar 17, 2025
Streamline Your HR Management with Notion
Notion Systems
HR Management
Employee Management
Juggling multiple apps for recruitment, onboarding, training, and performance tracking can quickly become overwhelming, like trying to keep too many balls in the air simultaneously!
Notion vs. Other HR and Employee Management Tools
Feature | Notion | BambooHR | Gusto | Greenhouse | Workday |
|---|---|---|---|---|---|
Pricing | Starts free; Paid plans from $8/user/month | From $99/month + add-ons | Starts at $6/user/month | Contact sales for pricing (high-tier) | Contact sales (enterprise pricing) |
Strengths | Fully customizable; Knowledge base + databases | Comprehensive HRIS for small-medium businesses | Payroll and benefits management | Advanced ATS with deep analytics | All-in-one enterprise-grade HR suite |
Custom Workflows | Highly flexible; adaptable to any HR function | Limited customization in workflows | Focuses on payroll | Focused on recruitment workflows | Predefined enterprise processes |
Integrations | Zapier, Make, and API for 3rd-party apps | Limited integrations | Integrates payroll with tax services | Integrates with job boards and CRMs | Wide-ranging integrations (ERP-level) |
Use Cases | Recruitment, onboarding, learning, performance tracking | Employee records, time-off tracking | Payroll, benefits, compliance | Recruitment-focused pipeline | Enterprise-level workforce management |
Ease of Use | Intuitive drag-and-drop interface | Easy for HR admins, some learning curve | Very simple, payroll-centric UI | Complex for smaller teams | Steeper learning curve, feature-heavy |
Scalability | Scales from startups to large teams | Best for small to mid-sized businesses | Suited for small businesses | Best for mid-sized and large teams | Designed for enterprise-level needs |
Automation | Workflow automations via Zapier and Make | Minimal automation options | Payroll automation | Limited to recruitment workflows | Extensive automations for enterprises |
Replace 10+ Apps with One Notion Workspace
Notion brings nearly every HR task into a single, user-friendly hub. Say goodbye to app chaos and hello to clarity by managing:
Applicant Tracking: Organize resumes, feedback, and candidate progress.
Onboarding/Offboarding: Guide new hires with checklists and resources, all in one place.
Performance Goals: Track OKRs transparently so everyone stays aligned.
Time-Off Requests: Simplify approvals with a shared calendar.
Training & Recognition: Store modules, celebrate wins, boost morale... and more!
While payroll and compliance may still need specialized tools, Notion becomes your go-to for everything else, saving costs and streamlining workflows.
Today, we’ll walk through the first practical step to transform how you manage your team.
Why Employee Directories Matter (And How Notion Makes Them Better)
An employee directory is more than a contact list, it’s the backbone of team culture. When done right, it:
Breaks down silos by helping colleagues connect across departments.
Saves time by making it easy to find who does what.
Boosts morale by showcasing your team as real people, not just job titles.
Traditional directories? They’re often outdated spreadsheets or stale PDFs. Notion changes the game with dynamic, customizable pages that grow with your team. Let’s build one!
How to Build a Basic Employee Directory in Notion (15 Minutes or Less!)
Step 1: Create a New Database
Open Notion and click + New Page.
Name it “Team Directory” and select Table or Gallery View for visual appeal.
Add properties (columns) like:
Name
Role
Department
Location (Office/Remote)
Contact Info (Email, Slack, etc.)
Step 2: Enrich Profiles with Details
Turn basic entries into rich profiles:
Profile Photos: Upload headshots or fun avatars.
Skill Tags: Add tags like “Graphic Design” or “Python Expert” for quick filtering.
About Me Sections: Let employees share hobbies, passions, or fun facts (e.g., “Loves hiking 🏔️” or “Coffee addict ☕”).
Step 3: Link Resources for Seamless Collaboration
Department Pages: Link to Marketing, Engineering, or HR hubs.
Project Trackers: Connect to active initiatives for cross-team visibility.
Mentorship Programs: Add a “Buddy System” column pairing new hires with tenured staff.
Step 4: Make It Interactive
@Mention Team Members: Let users tag colleagues directly in comments or project pages.
Embed a Team Calendar: Highlight birthdays, work anniversaries, or upcoming events.
Add a Search Bar: Enable quick lookups by name, skill, or department.
Step 5: Share & Update
Set Permissions: Allow editing for HR/managers and “view-only” for others.
Automate Updates: Use Zapier to pull data from Google Sheets or HR tools.
Celebrate Changes: Add a “New Hire Spotlight” section to welcome recent additions.
👉 Free Template Alert!
Customize fields, add your team’s flair, and share in minutes!
It’s perfect for teams who want to hit the ground running without starting from scratch. Just fill in your details, share the link, and watch your team’s connection grow!
*Need help customizing the template? Reach out, I´m happy to help!
5 Game-Changing Benefits of Managing Employees with Notion
Why are startups, solopreneurs, and even mid-sized companies switching to Notion for HR?
1. Slash Costs & App Overload
Problem? The average company uses 10+ HR apps (ATS, LMS, payroll), costing $5,000+ yearly.
The Notion Fix: Replace 80% of these tools with customizable databases, templates, and automation.
A Real-Life Example is that a 20-person agency I worked with saved $8,400/year by moving onboarding, goal tracking, and directories to Notion.
2. Centralize Everything
Problem? Critical info lives in emails, Slack, and Google Drive, leading to wasted time and confusion.
The Notion Fix: Create a single source of truth for:
Policies (PTO rules, remote work guidelines).
Training (Embedded videos, progress trackers).
Employee Data (Profiles, performance reviews).
3. Customize Without Coding
Problem? Most HR tools force you to adapt to their workflow.
The Notion Fix: Build systems that match your culture:
Design a peer recognition board with shoutouts and rewards.
Create a DEI (Diversity, Equity, Inclusion) hub with resources and surveys.
Track career growth with personalized development plans.
4. Automate Repetitive Tasks
Problem? Managers spend hours on manual data entry, approval loops, and reminders.
The Notion Fix: Connect to automation tools like Zapier to:
Auto-send onboarding emails when a new hire is added.
Sync time-off requests to Google Calendar.
Generate monthly performance reports from OKR dashboards.
5. Scale Effortlessly
Problem? HR systems crumble as teams grow.
The Notion Fix: Duplicate templates, add permissions, and maintain consistency, whether you have 5 or 500 employees.
Pro Tip: Use relation properties to link directories to project trackers, ensuring everyone knows their role.
Replacing HR apps with Notion offers unparalleled benefits for businesses seeking simplicity, cost savings, and customizability. Let Notion revolutionize the way you manage your most valuable asset: your people.
P.S. Stay tuned for our next deep dive: “Automating Recruitment: From Job Post to Hire in Notion.”
Latest Updates
(GQ® — 02)
©2024
Latest Updates
(GQ® — 02)
©2024
Transform Client Collaboration: How Notion Outshines Other Tools
Apr 14, 2025
Notion Systems
Transform Client Collaboration: How Notion Outshines Other Tools
Apr 14, 2025
Notion Systems
Master Agile Boards in Notion: Simplify Teamwork, Your Way
Apr 7, 2025
Notion Systems
Master Agile Boards in Notion: Simplify Teamwork, Your Way
Apr 7, 2025
Notion Systems
Mar 17, 2025
Streamline Your HR Management with Notion
Notion Systems
HR Management
Employee Management
Juggling multiple apps for recruitment, onboarding, training, and performance tracking can quickly become overwhelming, like trying to keep too many balls in the air simultaneously!
Notion vs. Other HR and Employee Management Tools
Feature | Notion | BambooHR | Gusto | Greenhouse | Workday |
|---|---|---|---|---|---|
Pricing | Starts free; Paid plans from $8/user/month | From $99/month + add-ons | Starts at $6/user/month | Contact sales for pricing (high-tier) | Contact sales (enterprise pricing) |
Strengths | Fully customizable; Knowledge base + databases | Comprehensive HRIS for small-medium businesses | Payroll and benefits management | Advanced ATS with deep analytics | All-in-one enterprise-grade HR suite |
Custom Workflows | Highly flexible; adaptable to any HR function | Limited customization in workflows | Focuses on payroll | Focused on recruitment workflows | Predefined enterprise processes |
Integrations | Zapier, Make, and API for 3rd-party apps | Limited integrations | Integrates payroll with tax services | Integrates with job boards and CRMs | Wide-ranging integrations (ERP-level) |
Use Cases | Recruitment, onboarding, learning, performance tracking | Employee records, time-off tracking | Payroll, benefits, compliance | Recruitment-focused pipeline | Enterprise-level workforce management |
Ease of Use | Intuitive drag-and-drop interface | Easy for HR admins, some learning curve | Very simple, payroll-centric UI | Complex for smaller teams | Steeper learning curve, feature-heavy |
Scalability | Scales from startups to large teams | Best for small to mid-sized businesses | Suited for small businesses | Best for mid-sized and large teams | Designed for enterprise-level needs |
Automation | Workflow automations via Zapier and Make | Minimal automation options | Payroll automation | Limited to recruitment workflows | Extensive automations for enterprises |
Replace 10+ Apps with One Notion Workspace
Notion brings nearly every HR task into a single, user-friendly hub. Say goodbye to app chaos and hello to clarity by managing:
Applicant Tracking: Organize resumes, feedback, and candidate progress.
Onboarding/Offboarding: Guide new hires with checklists and resources, all in one place.
Performance Goals: Track OKRs transparently so everyone stays aligned.
Time-Off Requests: Simplify approvals with a shared calendar.
Training & Recognition: Store modules, celebrate wins, boost morale... and more!
While payroll and compliance may still need specialized tools, Notion becomes your go-to for everything else, saving costs and streamlining workflows.
Today, we’ll walk through the first practical step to transform how you manage your team.
Why Employee Directories Matter (And How Notion Makes Them Better)
An employee directory is more than a contact list, it’s the backbone of team culture. When done right, it:
Breaks down silos by helping colleagues connect across departments.
Saves time by making it easy to find who does what.
Boosts morale by showcasing your team as real people, not just job titles.
Traditional directories? They’re often outdated spreadsheets or stale PDFs. Notion changes the game with dynamic, customizable pages that grow with your team. Let’s build one!
How to Build a Basic Employee Directory in Notion (15 Minutes or Less!)
Step 1: Create a New Database
Open Notion and click + New Page.
Name it “Team Directory” and select Table or Gallery View for visual appeal.
Add properties (columns) like:
Name
Role
Department
Location (Office/Remote)
Contact Info (Email, Slack, etc.)
Step 2: Enrich Profiles with Details
Turn basic entries into rich profiles:
Profile Photos: Upload headshots or fun avatars.
Skill Tags: Add tags like “Graphic Design” or “Python Expert” for quick filtering.
About Me Sections: Let employees share hobbies, passions, or fun facts (e.g., “Loves hiking 🏔️” or “Coffee addict ☕”).
Step 3: Link Resources for Seamless Collaboration
Department Pages: Link to Marketing, Engineering, or HR hubs.
Project Trackers: Connect to active initiatives for cross-team visibility.
Mentorship Programs: Add a “Buddy System” column pairing new hires with tenured staff.
Step 4: Make It Interactive
@Mention Team Members: Let users tag colleagues directly in comments or project pages.
Embed a Team Calendar: Highlight birthdays, work anniversaries, or upcoming events.
Add a Search Bar: Enable quick lookups by name, skill, or department.
Step 5: Share & Update
Set Permissions: Allow editing for HR/managers and “view-only” for others.
Automate Updates: Use Zapier to pull data from Google Sheets or HR tools.
Celebrate Changes: Add a “New Hire Spotlight” section to welcome recent additions.
👉 Free Template Alert!
Customize fields, add your team’s flair, and share in minutes!
It’s perfect for teams who want to hit the ground running without starting from scratch. Just fill in your details, share the link, and watch your team’s connection grow!
*Need help customizing the template? Reach out, I´m happy to help!
5 Game-Changing Benefits of Managing Employees with Notion
Why are startups, solopreneurs, and even mid-sized companies switching to Notion for HR?
1. Slash Costs & App Overload
Problem? The average company uses 10+ HR apps (ATS, LMS, payroll), costing $5,000+ yearly.
The Notion Fix: Replace 80% of these tools with customizable databases, templates, and automation.
A Real-Life Example is that a 20-person agency I worked with saved $8,400/year by moving onboarding, goal tracking, and directories to Notion.
2. Centralize Everything
Problem? Critical info lives in emails, Slack, and Google Drive, leading to wasted time and confusion.
The Notion Fix: Create a single source of truth for:
Policies (PTO rules, remote work guidelines).
Training (Embedded videos, progress trackers).
Employee Data (Profiles, performance reviews).
3. Customize Without Coding
Problem? Most HR tools force you to adapt to their workflow.
The Notion Fix: Build systems that match your culture:
Design a peer recognition board with shoutouts and rewards.
Create a DEI (Diversity, Equity, Inclusion) hub with resources and surveys.
Track career growth with personalized development plans.
4. Automate Repetitive Tasks
Problem? Managers spend hours on manual data entry, approval loops, and reminders.
The Notion Fix: Connect to automation tools like Zapier to:
Auto-send onboarding emails when a new hire is added.
Sync time-off requests to Google Calendar.
Generate monthly performance reports from OKR dashboards.
5. Scale Effortlessly
Problem? HR systems crumble as teams grow.
The Notion Fix: Duplicate templates, add permissions, and maintain consistency, whether you have 5 or 500 employees.
Pro Tip: Use relation properties to link directories to project trackers, ensuring everyone knows their role.
Replacing HR apps with Notion offers unparalleled benefits for businesses seeking simplicity, cost savings, and customizability. Let Notion revolutionize the way you manage your most valuable asset: your people.
P.S. Stay tuned for our next deep dive: “Automating Recruitment: From Job Post to Hire in Notion.”
Mar 17, 2025
Streamline Your HR Management with Notion
Notion Systems
HR Management
Employee Management
Juggling multiple apps for recruitment, onboarding, training, and performance tracking can quickly become overwhelming, like trying to keep too many balls in the air simultaneously!
Notion vs. Other HR and Employee Management Tools
Feature | Notion | BambooHR | Gusto | Greenhouse | Workday |
|---|---|---|---|---|---|
Pricing | Starts free; Paid plans from $8/user/month | From $99/month + add-ons | Starts at $6/user/month | Contact sales for pricing (high-tier) | Contact sales (enterprise pricing) |
Strengths | Fully customizable; Knowledge base + databases | Comprehensive HRIS for small-medium businesses | Payroll and benefits management | Advanced ATS with deep analytics | All-in-one enterprise-grade HR suite |
Custom Workflows | Highly flexible; adaptable to any HR function | Limited customization in workflows | Focuses on payroll | Focused on recruitment workflows | Predefined enterprise processes |
Integrations | Zapier, Make, and API for 3rd-party apps | Limited integrations | Integrates payroll with tax services | Integrates with job boards and CRMs | Wide-ranging integrations (ERP-level) |
Use Cases | Recruitment, onboarding, learning, performance tracking | Employee records, time-off tracking | Payroll, benefits, compliance | Recruitment-focused pipeline | Enterprise-level workforce management |
Ease of Use | Intuitive drag-and-drop interface | Easy for HR admins, some learning curve | Very simple, payroll-centric UI | Complex for smaller teams | Steeper learning curve, feature-heavy |
Scalability | Scales from startups to large teams | Best for small to mid-sized businesses | Suited for small businesses | Best for mid-sized and large teams | Designed for enterprise-level needs |
Automation | Workflow automations via Zapier and Make | Minimal automation options | Payroll automation | Limited to recruitment workflows | Extensive automations for enterprises |
Replace 10+ Apps with One Notion Workspace
Notion brings nearly every HR task into a single, user-friendly hub. Say goodbye to app chaos and hello to clarity by managing:
Applicant Tracking: Organize resumes, feedback, and candidate progress.
Onboarding/Offboarding: Guide new hires with checklists and resources, all in one place.
Performance Goals: Track OKRs transparently so everyone stays aligned.
Time-Off Requests: Simplify approvals with a shared calendar.
Training & Recognition: Store modules, celebrate wins, boost morale... and more!
While payroll and compliance may still need specialized tools, Notion becomes your go-to for everything else, saving costs and streamlining workflows.
Today, we’ll walk through the first practical step to transform how you manage your team.
Why Employee Directories Matter (And How Notion Makes Them Better)
An employee directory is more than a contact list, it’s the backbone of team culture. When done right, it:
Breaks down silos by helping colleagues connect across departments.
Saves time by making it easy to find who does what.
Boosts morale by showcasing your team as real people, not just job titles.
Traditional directories? They’re often outdated spreadsheets or stale PDFs. Notion changes the game with dynamic, customizable pages that grow with your team. Let’s build one!
How to Build a Basic Employee Directory in Notion (15 Minutes or Less!)
Step 1: Create a New Database
Open Notion and click + New Page.
Name it “Team Directory” and select Table or Gallery View for visual appeal.
Add properties (columns) like:
Name
Role
Department
Location (Office/Remote)
Contact Info (Email, Slack, etc.)
Step 2: Enrich Profiles with Details
Turn basic entries into rich profiles:
Profile Photos: Upload headshots or fun avatars.
Skill Tags: Add tags like “Graphic Design” or “Python Expert” for quick filtering.
About Me Sections: Let employees share hobbies, passions, or fun facts (e.g., “Loves hiking 🏔️” or “Coffee addict ☕”).
Step 3: Link Resources for Seamless Collaboration
Department Pages: Link to Marketing, Engineering, or HR hubs.
Project Trackers: Connect to active initiatives for cross-team visibility.
Mentorship Programs: Add a “Buddy System” column pairing new hires with tenured staff.
Step 4: Make It Interactive
@Mention Team Members: Let users tag colleagues directly in comments or project pages.
Embed a Team Calendar: Highlight birthdays, work anniversaries, or upcoming events.
Add a Search Bar: Enable quick lookups by name, skill, or department.
Step 5: Share & Update
Set Permissions: Allow editing for HR/managers and “view-only” for others.
Automate Updates: Use Zapier to pull data from Google Sheets or HR tools.
Celebrate Changes: Add a “New Hire Spotlight” section to welcome recent additions.
👉 Free Template Alert!
Customize fields, add your team’s flair, and share in minutes!
It’s perfect for teams who want to hit the ground running without starting from scratch. Just fill in your details, share the link, and watch your team’s connection grow!
*Need help customizing the template? Reach out, I´m happy to help!
5 Game-Changing Benefits of Managing Employees with Notion
Why are startups, solopreneurs, and even mid-sized companies switching to Notion for HR?
1. Slash Costs & App Overload
Problem? The average company uses 10+ HR apps (ATS, LMS, payroll), costing $5,000+ yearly.
The Notion Fix: Replace 80% of these tools with customizable databases, templates, and automation.
A Real-Life Example is that a 20-person agency I worked with saved $8,400/year by moving onboarding, goal tracking, and directories to Notion.
2. Centralize Everything
Problem? Critical info lives in emails, Slack, and Google Drive, leading to wasted time and confusion.
The Notion Fix: Create a single source of truth for:
Policies (PTO rules, remote work guidelines).
Training (Embedded videos, progress trackers).
Employee Data (Profiles, performance reviews).
3. Customize Without Coding
Problem? Most HR tools force you to adapt to their workflow.
The Notion Fix: Build systems that match your culture:
Design a peer recognition board with shoutouts and rewards.
Create a DEI (Diversity, Equity, Inclusion) hub with resources and surveys.
Track career growth with personalized development plans.
4. Automate Repetitive Tasks
Problem? Managers spend hours on manual data entry, approval loops, and reminders.
The Notion Fix: Connect to automation tools like Zapier to:
Auto-send onboarding emails when a new hire is added.
Sync time-off requests to Google Calendar.
Generate monthly performance reports from OKR dashboards.
5. Scale Effortlessly
Problem? HR systems crumble as teams grow.
The Notion Fix: Duplicate templates, add permissions, and maintain consistency, whether you have 5 or 500 employees.
Pro Tip: Use relation properties to link directories to project trackers, ensuring everyone knows their role.
Replacing HR apps with Notion offers unparalleled benefits for businesses seeking simplicity, cost savings, and customizability. Let Notion revolutionize the way you manage your most valuable asset: your people.
P.S. Stay tuned for our next deep dive: “Automating Recruitment: From Job Post to Hire in Notion.”