Apr 28, 2025
Notion vs Confluence, Guru, and Slab: Best Wiki Tools Comparison
Notion Systems
Wiki tools
Best wiki apps
Last week, I began consulting with a company drowning in scattered wikis, one for every department, each siloed and overwhelming. The inefficiency was palpable: HR policies lived separately from IT guides, and onboarding checklists were buried in Slack threads.
My first move? Building a unified Notion template to centralize everything. No more endless tabs or frantic searches. Just one intuitive hub where knowledge thrives.
And guess what? I’m sharing this very template today, for free (more on that below!). For now, let’s explore how Notion can turn fragmented wikis into a dynamic force for your team.
Competitive Analysis: Notion vs Other Wiki and Knowledge Apps
Feature/Aspect | Notion | Confluence | Guru | Slab |
|---|---|---|---|---|
Strengths | - Flexible design and customization options | - Robust permissions and scalability for large organizations | - Real-time knowledge suggestions during workflows | - Clean, user-friendly interface designed specifically for documentation |
- Unified workspace combining databases, documents, and wikis | - Strong integration with other Atlassian tools (e.g., Jira, Trello) | - AI-powered search and card verification to ensure accuracy | - Designed for teams that need structured documentation and collaboration | |
- Beautiful UI with icons, covers, and dynamic content | - Advanced collaboration features like inline comments and notifications | - Optimized for distributed teams with Slack and browser extensions | - Real-time collaboration with version control | |
Pricing | - Free plan: Limited users and storage | - Free plan: Limited to small teams | - Free plan: Limited to basic features | - Free plan: Includes 10 users |
- Paid plans: $10/user/month | - Paid plans: $5.75/user/month for Standard, $11/user/month for Premium | - Paid plans: $5/user/month for Starter, $10/user/month for Builder | - Paid plans: $8/user/month | |
- Enterprise: Custom pricing | - Enterprise: $12.50+/user/month for larger teams | - Enterprise: Custom pricing for AI-powered features and advanced support | - Enterprise: Custom pricing | |
Use Cases | - Ideal for teams needing a customizable, visually appealing workspace | - Best for large organizations using Atlassian’s ecosystem | - Distributed teams needing real-time knowledge suggestions | - Perfect for smaller teams focused on clear documentation and collaboration |
- Suitable for startups, small businesses, and teams with diverse needs | - Suitable for enterprise organizations with complex permissions needs | - Suited for sales, customer support, and teams requiring verified, searchable knowledge cards | - Suited for creative agencies, small-to-medium businesses, and cross-functional teams | |
Integration Capabilities | - Integrates with Google Drive, Slack, Zapier, Make, GitHub, and over 200+ tools with external automations | - Strong Atlassian integrations (Jira, Trello) and supports external apps like Slack and Google Drive | - Slack-first integration with browser extensions and CRM tools like Salesforce | - Integrates with Slack, GitHub, Google Workspace, and Microsoft Teams |
- API for building custom integrations | - Open APIs for custom workflows | - Customizable templates for workflows | - Limited integration library compared to Notion and Confluence |
The Hidden Cost of Traditional Wikis
Wikis are meant to be a source of clarity. But too often, they become digital graveyards, places where documents go to be forgotten.
Confluence, Guru, Slab, these tools have their place, but they come with limitations:
Rigid structures that make navigation feel like solving a puzzle.
Siloed content that lives in isolation, disconnected from workflows.
Outdated designs that make even the most valuable knowledge feel stale.
Limited interactivity, turning collaboration into a chore rather than a conversation.
In short, traditional wikis don’t grow with your team; they hold it back.
One Home for All Your Knowledge
Notion allows you to organize your company’s knowledge in a single, interconnected space. Instead of separate silos for HR, IT, and team-specific wikis, you can create a centralized knowledge hub with linked pages and databases for seamless navigation.
Example Setup:
Top-Level Pages: "Company Handbook," "Team SOPs," "Policies & Procedures."
Subpages: Within "Team SOPs," add pages like "Marketing Playbook," "Sales Guide," and "Engineering Practices."
Interlinking: Link related pages, such as the “Remote Work Policy” in HR, to the “Equipment Guidelines” in IT.
This approach ensures that employees can find everything they need in one place without jumping between platforms.
Make It Truly Yours
Notion bends to your needs, not the other way around. Unlike traditional wikis, Notion empowers you to design your workspace exactly as you envision it:
Use visual icons and cover images to brand your pages.
Add databases for FAQs, SOPs, and templates, with properties like categories, authors, and review dates.
Create a tailored experience by embedding timelines, charts, or videos.
For example, an Employee Handbook in Notion can include:
A database of policies with filters for easy access.
An onboarding checklist template for new hires.
A gallery view of team directories with photos and bios.
An Onboarding Hub in Notion might include:
A welcome video from the CEO.
Interactive checklists for new hires.
A dropdown menu to request gear from IT.
Collaboration That Feels Effortless
Notion wikis aren’t static; they’re alive and interactive:
Collaborative Editing: Team members can comment on policies, suggest updates, and track changes in real time.
Version Control: Use Notion’s page history to review and restore previous versions if needed.
Dynamic Updates: Automatically link pages to projects, teams, or databases for relevant, up-to-date content.
For example:
In a "Content Creation Playbook," writers can add comments directly on style guidelines, while editors mark specific sections for revision.
Searchable, Smart, and Simple
With Notion, finding information is intuitive and fast:
Use filters and tags to organize content across databases.
Take advantage of Notion’s global search to locate pages, documents, or terms instantly.
Or simply ask Notion AI!
For instance, employees looking for “remote work” will see results spanning HR policies, IT guides, and onboarding FAQs, all in one search.
Collaboration That Feels Natural
Traditional wikis often rely on a few dedicated contributors. Notion opens the door to everyone, allowing teams to:
Create team-specific wikis linked to the central knowledge base.
Use templates to contribute new SOPs, FAQs, or guides.
Embed feedback loops with commenting and task assignments.
Example:
A Project Management Team might maintain its own wiki with linked SOPs for sprint planning, retrospectives, and reporting, all connected to a broader "Operations" page.
A Template for Wikis in Notion
To get started, you can use pre-built templates or customize your own. Here’s a quick setup for a Notion wiki:
Knowledge Base Template
Main Sections:
"Policies & Procedures"
"How-To Guides"
"FAQs"
"Team Playbooks"
Database Properties:
Topic
Owner (Author)
Last Updated Date
Tags (e.g., Compliance, Marketing, IT)
Views:
Table View: For admins to manage the content.
Card View: For employees to browse visually.
A Gift for You: My Notion Wiki Template
As promised, I’m sharing the wiki template I built during my recent consulting project with you, for free.
✅Centralized Knowledge: Ditch messy drives and outdated platforms. Store everything: wikis, guides, policies, and resources in one searchable, intuitive workspace.
✅Smart Databases: Auto-sort content with interconnected databases for articles, policies, tutorials, and more. Use filters, tags, and templates to keep information consistent and up-to-date.
✅Visually Engaging Design: Customizable galleries, toggleable sections, and color-coded tags make browsing effortless, no more endless scrolling.
✅Maintenance Made Easy: Audit logs, review reminders, and archiving tools ensure your wiki stays clutter-free and compliant.
Whether you're building your first wiki or redesigning a cluttered one, this will give you a head start and a blueprint for success.
Wikis Should Work For You
Building a Notion wiki is about creating a workspace that works for you. By centralizing info, empowering teams to collaborate, and cutting out the noise, you’re not just building a wiki. You’re building a culture of clarity.
Turn those fragmented wikis into your company’s superpower. And don’t forget, your free template is waiting!
P.S. Sharing is caring! Forward this to a colleague who’s drowning in tabs.
Latest Updates
(GQ® — 02)
©2024
Latest Updates
(GQ® — 02)
©2024
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Apr 28, 2025
Notion vs Confluence, Guru, and Slab: Best Wiki Tools Comparison
Notion Systems
Wiki tools
Best wiki apps
Last week, I began consulting with a company drowning in scattered wikis, one for every department, each siloed and overwhelming. The inefficiency was palpable: HR policies lived separately from IT guides, and onboarding checklists were buried in Slack threads.
My first move? Building a unified Notion template to centralize everything. No more endless tabs or frantic searches. Just one intuitive hub where knowledge thrives.
And guess what? I’m sharing this very template today, for free (more on that below!). For now, let’s explore how Notion can turn fragmented wikis into a dynamic force for your team.
Competitive Analysis: Notion vs Other Wiki and Knowledge Apps
Feature/Aspect | Notion | Confluence | Guru | Slab |
|---|---|---|---|---|
Strengths | - Flexible design and customization options | - Robust permissions and scalability for large organizations | - Real-time knowledge suggestions during workflows | - Clean, user-friendly interface designed specifically for documentation |
- Unified workspace combining databases, documents, and wikis | - Strong integration with other Atlassian tools (e.g., Jira, Trello) | - AI-powered search and card verification to ensure accuracy | - Designed for teams that need structured documentation and collaboration | |
- Beautiful UI with icons, covers, and dynamic content | - Advanced collaboration features like inline comments and notifications | - Optimized for distributed teams with Slack and browser extensions | - Real-time collaboration with version control | |
Pricing | - Free plan: Limited users and storage | - Free plan: Limited to small teams | - Free plan: Limited to basic features | - Free plan: Includes 10 users |
- Paid plans: $10/user/month | - Paid plans: $5.75/user/month for Standard, $11/user/month for Premium | - Paid plans: $5/user/month for Starter, $10/user/month for Builder | - Paid plans: $8/user/month | |
- Enterprise: Custom pricing | - Enterprise: $12.50+/user/month for larger teams | - Enterprise: Custom pricing for AI-powered features and advanced support | - Enterprise: Custom pricing | |
Use Cases | - Ideal for teams needing a customizable, visually appealing workspace | - Best for large organizations using Atlassian’s ecosystem | - Distributed teams needing real-time knowledge suggestions | - Perfect for smaller teams focused on clear documentation and collaboration |
- Suitable for startups, small businesses, and teams with diverse needs | - Suitable for enterprise organizations with complex permissions needs | - Suited for sales, customer support, and teams requiring verified, searchable knowledge cards | - Suited for creative agencies, small-to-medium businesses, and cross-functional teams | |
Integration Capabilities | - Integrates with Google Drive, Slack, Zapier, Make, GitHub, and over 200+ tools with external automations | - Strong Atlassian integrations (Jira, Trello) and supports external apps like Slack and Google Drive | - Slack-first integration with browser extensions and CRM tools like Salesforce | - Integrates with Slack, GitHub, Google Workspace, and Microsoft Teams |
- API for building custom integrations | - Open APIs for custom workflows | - Customizable templates for workflows | - Limited integration library compared to Notion and Confluence |
The Hidden Cost of Traditional Wikis
Wikis are meant to be a source of clarity. But too often, they become digital graveyards, places where documents go to be forgotten.
Confluence, Guru, Slab, these tools have their place, but they come with limitations:
Rigid structures that make navigation feel like solving a puzzle.
Siloed content that lives in isolation, disconnected from workflows.
Outdated designs that make even the most valuable knowledge feel stale.
Limited interactivity, turning collaboration into a chore rather than a conversation.
In short, traditional wikis don’t grow with your team; they hold it back.
One Home for All Your Knowledge
Notion allows you to organize your company’s knowledge in a single, interconnected space. Instead of separate silos for HR, IT, and team-specific wikis, you can create a centralized knowledge hub with linked pages and databases for seamless navigation.
Example Setup:
Top-Level Pages: "Company Handbook," "Team SOPs," "Policies & Procedures."
Subpages: Within "Team SOPs," add pages like "Marketing Playbook," "Sales Guide," and "Engineering Practices."
Interlinking: Link related pages, such as the “Remote Work Policy” in HR, to the “Equipment Guidelines” in IT.
This approach ensures that employees can find everything they need in one place without jumping between platforms.
Make It Truly Yours
Notion bends to your needs, not the other way around. Unlike traditional wikis, Notion empowers you to design your workspace exactly as you envision it:
Use visual icons and cover images to brand your pages.
Add databases for FAQs, SOPs, and templates, with properties like categories, authors, and review dates.
Create a tailored experience by embedding timelines, charts, or videos.
For example, an Employee Handbook in Notion can include:
A database of policies with filters for easy access.
An onboarding checklist template for new hires.
A gallery view of team directories with photos and bios.
An Onboarding Hub in Notion might include:
A welcome video from the CEO.
Interactive checklists for new hires.
A dropdown menu to request gear from IT.
Collaboration That Feels Effortless
Notion wikis aren’t static; they’re alive and interactive:
Collaborative Editing: Team members can comment on policies, suggest updates, and track changes in real time.
Version Control: Use Notion’s page history to review and restore previous versions if needed.
Dynamic Updates: Automatically link pages to projects, teams, or databases for relevant, up-to-date content.
For example:
In a "Content Creation Playbook," writers can add comments directly on style guidelines, while editors mark specific sections for revision.
Searchable, Smart, and Simple
With Notion, finding information is intuitive and fast:
Use filters and tags to organize content across databases.
Take advantage of Notion’s global search to locate pages, documents, or terms instantly.
Or simply ask Notion AI!
For instance, employees looking for “remote work” will see results spanning HR policies, IT guides, and onboarding FAQs, all in one search.
Collaboration That Feels Natural
Traditional wikis often rely on a few dedicated contributors. Notion opens the door to everyone, allowing teams to:
Create team-specific wikis linked to the central knowledge base.
Use templates to contribute new SOPs, FAQs, or guides.
Embed feedback loops with commenting and task assignments.
Example:
A Project Management Team might maintain its own wiki with linked SOPs for sprint planning, retrospectives, and reporting, all connected to a broader "Operations" page.
A Template for Wikis in Notion
To get started, you can use pre-built templates or customize your own. Here’s a quick setup for a Notion wiki:
Knowledge Base Template
Main Sections:
"Policies & Procedures"
"How-To Guides"
"FAQs"
"Team Playbooks"
Database Properties:
Topic
Owner (Author)
Last Updated Date
Tags (e.g., Compliance, Marketing, IT)
Views:
Table View: For admins to manage the content.
Card View: For employees to browse visually.
A Gift for You: My Notion Wiki Template
As promised, I’m sharing the wiki template I built during my recent consulting project with you, for free.
✅Centralized Knowledge: Ditch messy drives and outdated platforms. Store everything: wikis, guides, policies, and resources in one searchable, intuitive workspace.
✅Smart Databases: Auto-sort content with interconnected databases for articles, policies, tutorials, and more. Use filters, tags, and templates to keep information consistent and up-to-date.
✅Visually Engaging Design: Customizable galleries, toggleable sections, and color-coded tags make browsing effortless, no more endless scrolling.
✅Maintenance Made Easy: Audit logs, review reminders, and archiving tools ensure your wiki stays clutter-free and compliant.
Whether you're building your first wiki or redesigning a cluttered one, this will give you a head start and a blueprint for success.
Wikis Should Work For You
Building a Notion wiki is about creating a workspace that works for you. By centralizing info, empowering teams to collaborate, and cutting out the noise, you’re not just building a wiki. You’re building a culture of clarity.
Turn those fragmented wikis into your company’s superpower. And don’t forget, your free template is waiting!
P.S. Sharing is caring! Forward this to a colleague who’s drowning in tabs.
Apr 28, 2025
Notion vs Confluence, Guru, and Slab: Best Wiki Tools Comparison
Notion Systems
Wiki tools
Best wiki apps
Last week, I began consulting with a company drowning in scattered wikis, one for every department, each siloed and overwhelming. The inefficiency was palpable: HR policies lived separately from IT guides, and onboarding checklists were buried in Slack threads.
My first move? Building a unified Notion template to centralize everything. No more endless tabs or frantic searches. Just one intuitive hub where knowledge thrives.
And guess what? I’m sharing this very template today, for free (more on that below!). For now, let’s explore how Notion can turn fragmented wikis into a dynamic force for your team.
Competitive Analysis: Notion vs Other Wiki and Knowledge Apps
Feature/Aspect | Notion | Confluence | Guru | Slab |
|---|---|---|---|---|
Strengths | - Flexible design and customization options | - Robust permissions and scalability for large organizations | - Real-time knowledge suggestions during workflows | - Clean, user-friendly interface designed specifically for documentation |
- Unified workspace combining databases, documents, and wikis | - Strong integration with other Atlassian tools (e.g., Jira, Trello) | - AI-powered search and card verification to ensure accuracy | - Designed for teams that need structured documentation and collaboration | |
- Beautiful UI with icons, covers, and dynamic content | - Advanced collaboration features like inline comments and notifications | - Optimized for distributed teams with Slack and browser extensions | - Real-time collaboration with version control | |
Pricing | - Free plan: Limited users and storage | - Free plan: Limited to small teams | - Free plan: Limited to basic features | - Free plan: Includes 10 users |
- Paid plans: $10/user/month | - Paid plans: $5.75/user/month for Standard, $11/user/month for Premium | - Paid plans: $5/user/month for Starter, $10/user/month for Builder | - Paid plans: $8/user/month | |
- Enterprise: Custom pricing | - Enterprise: $12.50+/user/month for larger teams | - Enterprise: Custom pricing for AI-powered features and advanced support | - Enterprise: Custom pricing | |
Use Cases | - Ideal for teams needing a customizable, visually appealing workspace | - Best for large organizations using Atlassian’s ecosystem | - Distributed teams needing real-time knowledge suggestions | - Perfect for smaller teams focused on clear documentation and collaboration |
- Suitable for startups, small businesses, and teams with diverse needs | - Suitable for enterprise organizations with complex permissions needs | - Suited for sales, customer support, and teams requiring verified, searchable knowledge cards | - Suited for creative agencies, small-to-medium businesses, and cross-functional teams | |
Integration Capabilities | - Integrates with Google Drive, Slack, Zapier, Make, GitHub, and over 200+ tools with external automations | - Strong Atlassian integrations (Jira, Trello) and supports external apps like Slack and Google Drive | - Slack-first integration with browser extensions and CRM tools like Salesforce | - Integrates with Slack, GitHub, Google Workspace, and Microsoft Teams |
- API for building custom integrations | - Open APIs for custom workflows | - Customizable templates for workflows | - Limited integration library compared to Notion and Confluence |
The Hidden Cost of Traditional Wikis
Wikis are meant to be a source of clarity. But too often, they become digital graveyards, places where documents go to be forgotten.
Confluence, Guru, Slab, these tools have their place, but they come with limitations:
Rigid structures that make navigation feel like solving a puzzle.
Siloed content that lives in isolation, disconnected from workflows.
Outdated designs that make even the most valuable knowledge feel stale.
Limited interactivity, turning collaboration into a chore rather than a conversation.
In short, traditional wikis don’t grow with your team; they hold it back.
One Home for All Your Knowledge
Notion allows you to organize your company’s knowledge in a single, interconnected space. Instead of separate silos for HR, IT, and team-specific wikis, you can create a centralized knowledge hub with linked pages and databases for seamless navigation.
Example Setup:
Top-Level Pages: "Company Handbook," "Team SOPs," "Policies & Procedures."
Subpages: Within "Team SOPs," add pages like "Marketing Playbook," "Sales Guide," and "Engineering Practices."
Interlinking: Link related pages, such as the “Remote Work Policy” in HR, to the “Equipment Guidelines” in IT.
This approach ensures that employees can find everything they need in one place without jumping between platforms.
Make It Truly Yours
Notion bends to your needs, not the other way around. Unlike traditional wikis, Notion empowers you to design your workspace exactly as you envision it:
Use visual icons and cover images to brand your pages.
Add databases for FAQs, SOPs, and templates, with properties like categories, authors, and review dates.
Create a tailored experience by embedding timelines, charts, or videos.
For example, an Employee Handbook in Notion can include:
A database of policies with filters for easy access.
An onboarding checklist template for new hires.
A gallery view of team directories with photos and bios.
An Onboarding Hub in Notion might include:
A welcome video from the CEO.
Interactive checklists for new hires.
A dropdown menu to request gear from IT.
Collaboration That Feels Effortless
Notion wikis aren’t static; they’re alive and interactive:
Collaborative Editing: Team members can comment on policies, suggest updates, and track changes in real time.
Version Control: Use Notion’s page history to review and restore previous versions if needed.
Dynamic Updates: Automatically link pages to projects, teams, or databases for relevant, up-to-date content.
For example:
In a "Content Creation Playbook," writers can add comments directly on style guidelines, while editors mark specific sections for revision.
Searchable, Smart, and Simple
With Notion, finding information is intuitive and fast:
Use filters and tags to organize content across databases.
Take advantage of Notion’s global search to locate pages, documents, or terms instantly.
Or simply ask Notion AI!
For instance, employees looking for “remote work” will see results spanning HR policies, IT guides, and onboarding FAQs, all in one search.
Collaboration That Feels Natural
Traditional wikis often rely on a few dedicated contributors. Notion opens the door to everyone, allowing teams to:
Create team-specific wikis linked to the central knowledge base.
Use templates to contribute new SOPs, FAQs, or guides.
Embed feedback loops with commenting and task assignments.
Example:
A Project Management Team might maintain its own wiki with linked SOPs for sprint planning, retrospectives, and reporting, all connected to a broader "Operations" page.
A Template for Wikis in Notion
To get started, you can use pre-built templates or customize your own. Here’s a quick setup for a Notion wiki:
Knowledge Base Template
Main Sections:
"Policies & Procedures"
"How-To Guides"
"FAQs"
"Team Playbooks"
Database Properties:
Topic
Owner (Author)
Last Updated Date
Tags (e.g., Compliance, Marketing, IT)
Views:
Table View: For admins to manage the content.
Card View: For employees to browse visually.
A Gift for You: My Notion Wiki Template
As promised, I’m sharing the wiki template I built during my recent consulting project with you, for free.
✅Centralized Knowledge: Ditch messy drives and outdated platforms. Store everything: wikis, guides, policies, and resources in one searchable, intuitive workspace.
✅Smart Databases: Auto-sort content with interconnected databases for articles, policies, tutorials, and more. Use filters, tags, and templates to keep information consistent and up-to-date.
✅Visually Engaging Design: Customizable galleries, toggleable sections, and color-coded tags make browsing effortless, no more endless scrolling.
✅Maintenance Made Easy: Audit logs, review reminders, and archiving tools ensure your wiki stays clutter-free and compliant.
Whether you're building your first wiki or redesigning a cluttered one, this will give you a head start and a blueprint for success.
Wikis Should Work For You
Building a Notion wiki is about creating a workspace that works for you. By centralizing info, empowering teams to collaborate, and cutting out the noise, you’re not just building a wiki. You’re building a culture of clarity.
Turn those fragmented wikis into your company’s superpower. And don’t forget, your free template is waiting!
P.S. Sharing is caring! Forward this to a colleague who’s drowning in tabs.