2024
Samlo Gym
Samlo Gym, a boutique fitness center specializing in personalized training programs, partnered with Notiostore to create a centralized system for managing memberships, scheduling classes, and tracking client progress. By implementing a custom Notion workspace, Samlo Gym improved operational efficiency and increased member retention by 25%.
Streamline Operations
Member Retention
About Samlo Gym
Samlo Gym is a mid-sized fitness center located in the heart of a bustling urban neighborhood. With over 300 active members and a team of 15 trainers, Samlo prides itself on offering tailored workout plans, group classes, and nutrition coaching. However, as membership grew, so did the complexity of managing day-to-day operations.
The Challenge
As Samlo expanded, they faced several operational hurdles:
Disjointed Systems: Trainers used spreadsheets to track client progress, while front desk staff relied on paper forms for check-ins and payments.
Inefficient Scheduling: Class schedules were managed manually, leading to double bookings and last-minute cancellations.
Lack of Centralized Data: Important information about clients (e.g., goals, preferences, payment history) was scattered across multiple platforms.
Member Engagement Issues: Without a streamlined way to communicate with members, Samlo struggled to keep them engaged and motivated.
The gym needed a unified platform to address these challenges and elevate the member experience.
Our Solution
Notiostore designed a comprehensive Notion workspace tailored specifically for Samlo Gym's needs. The solution included:
Client Database: A centralized database to store member profiles, including personal details, fitness goals, workout history, and payment information.
Class Scheduler: An automated calendar system for scheduling both individual and group classes, preventing overlaps and ensuring availability.
Progress Tracker: Custom templates for trainers to log client progress, set milestones, and share updates with members.
Engagement Hub: A dedicated space for announcements, promotions, and personalized messages to boost member interaction.
Automation Scripts: Automated reminders for upcoming classes, overdue payments, and milestone achievements.
We ensured the system was user-friendly, allowing both trainers and administrative staff to adopt it effortlessly.
Implementation Process
Our approach involved four key phases:
Discovery Phase: Conducted interviews with trainers, front desk staff, and management to understand current workflows and pain points.
Design Phase: Created wireframes and prototypes of the proposed Notion workspace, incorporating feedback from Samlo’s team.
Testing Phase: Deployed a pilot version of the workspace with a small group of trainers and staff to identify areas for improvement.
Training & Rollout: Provided hands-on training sessions for all employees and gradually rolled out the system gym-wide.
Throughout the process, we maintained close collaboration with Samlo’s leadership team to ensure alignment with their goals.
Results & Impact
After implementing the new Notion system, Samlo Gym experienced significant improvements:
25% Increase in Member Retention: Personalized communication and seamless operations kept members engaged and satisfied.
30% Reduction in Administrative Time: Automated processes eliminated repetitive tasks, freeing up staff to focus on high-value activities.
Improved Trainer Efficiency: Trainers saved an average of 2 hours per week logging and reviewing client progress.
Enhanced Member Experience: Clients appreciated the transparency and accessibility of their fitness data, leading to higher satisfaction rates.
These changes allowed Samlo Gym to operate more efficiently and deliver a superior experience to its members.
A Word From The Owner
"Notiostore transformed the way we run our gym. Their custom Notion workspace has made our operations smoother, our trainers more efficient, and our members happier. We couldn’t have achieved this level of success without their expertise."
— Miguel Mayo, Owner at Samlo Gym
Lessons Learned
While the implementation went smoothly overall, we learned a few important lessons:
Change Management is Crucial: Some staff initially resisted adopting a new system. To address this, we provided thorough training and ongoing support.
Customization Enhances Adoption: Tailoring the workspace to Samlo’s specific workflows ensured it met everyone’s needs and encouraged consistent use.
Continuous Improvement Matters: Regular check-ins with Samlo’s team allowed us to refine the system and incorporate additional features as their business evolved.
What´s Next?
Schedule a free consultation with Notiostore today and discover how we can design a custom Notion solution to streamline your operations and delight your members!
More Works
(GQ® — 02)
©2024
FAQ
01
What does the process look like?
02
How is pricing structured?
03
Are projects fixed scope?
04
What’s the ROI?
05
How do we measure success?
06
What do I need to get started?
07
Is Notion easy for beginners?
08
Do I need coding skills?
2024
Samlo Gym
Samlo Gym, a boutique fitness center specializing in personalized training programs, partnered with Notiostore to create a centralized system for managing memberships, scheduling classes, and tracking client progress. By implementing a custom Notion workspace, Samlo Gym improved operational efficiency and increased member retention by 25%.
Streamline Operations
Member Retention
About Samlo Gym
Samlo Gym is a mid-sized fitness center located in the heart of a bustling urban neighborhood. With over 300 active members and a team of 15 trainers, Samlo prides itself on offering tailored workout plans, group classes, and nutrition coaching. However, as membership grew, so did the complexity of managing day-to-day operations.
The Challenge
As Samlo expanded, they faced several operational hurdles:
Disjointed Systems: Trainers used spreadsheets to track client progress, while front desk staff relied on paper forms for check-ins and payments.
Inefficient Scheduling: Class schedules were managed manually, leading to double bookings and last-minute cancellations.
Lack of Centralized Data: Important information about clients (e.g., goals, preferences, payment history) was scattered across multiple platforms.
Member Engagement Issues: Without a streamlined way to communicate with members, Samlo struggled to keep them engaged and motivated.
The gym needed a unified platform to address these challenges and elevate the member experience.
Our Solution
Notiostore designed a comprehensive Notion workspace tailored specifically for Samlo Gym's needs. The solution included:
Client Database: A centralized database to store member profiles, including personal details, fitness goals, workout history, and payment information.
Class Scheduler: An automated calendar system for scheduling both individual and group classes, preventing overlaps and ensuring availability.
Progress Tracker: Custom templates for trainers to log client progress, set milestones, and share updates with members.
Engagement Hub: A dedicated space for announcements, promotions, and personalized messages to boost member interaction.
Automation Scripts: Automated reminders for upcoming classes, overdue payments, and milestone achievements.
We ensured the system was user-friendly, allowing both trainers and administrative staff to adopt it effortlessly.
Implementation Process
Our approach involved four key phases:
Discovery Phase: Conducted interviews with trainers, front desk staff, and management to understand current workflows and pain points.
Design Phase: Created wireframes and prototypes of the proposed Notion workspace, incorporating feedback from Samlo’s team.
Testing Phase: Deployed a pilot version of the workspace with a small group of trainers and staff to identify areas for improvement.
Training & Rollout: Provided hands-on training sessions for all employees and gradually rolled out the system gym-wide.
Throughout the process, we maintained close collaboration with Samlo’s leadership team to ensure alignment with their goals.
Results & Impact
After implementing the new Notion system, Samlo Gym experienced significant improvements:
25% Increase in Member Retention: Personalized communication and seamless operations kept members engaged and satisfied.
30% Reduction in Administrative Time: Automated processes eliminated repetitive tasks, freeing up staff to focus on high-value activities.
Improved Trainer Efficiency: Trainers saved an average of 2 hours per week logging and reviewing client progress.
Enhanced Member Experience: Clients appreciated the transparency and accessibility of their fitness data, leading to higher satisfaction rates.
These changes allowed Samlo Gym to operate more efficiently and deliver a superior experience to its members.
A Word From The Owner
"Notiostore transformed the way we run our gym. Their custom Notion workspace has made our operations smoother, our trainers more efficient, and our members happier. We couldn’t have achieved this level of success without their expertise."
— Miguel Mayo, Owner at Samlo Gym
Lessons Learned
While the implementation went smoothly overall, we learned a few important lessons:
Change Management is Crucial: Some staff initially resisted adopting a new system. To address this, we provided thorough training and ongoing support.
Customization Enhances Adoption: Tailoring the workspace to Samlo’s specific workflows ensured it met everyone’s needs and encouraged consistent use.
Continuous Improvement Matters: Regular check-ins with Samlo’s team allowed us to refine the system and incorporate additional features as their business evolved.
What´s Next?
Schedule a free consultation with Notiostore today and discover how we can design a custom Notion solution to streamline your operations and delight your members!
More Works
(GQ® — 02)
©2024
FAQ
01
What does the process look like?
02
How is pricing structured?
03
Are projects fixed scope?
04
What’s the ROI?
05
How do we measure success?
06
What do I need to get started?
07
Is Notion easy for beginners?
08
Do I need coding skills?
2024
Samlo Gym
Samlo Gym, a boutique fitness center specializing in personalized training programs, partnered with Notiostore to create a centralized system for managing memberships, scheduling classes, and tracking client progress. By implementing a custom Notion workspace, Samlo Gym improved operational efficiency and increased member retention by 25%.
Streamline Operations
Member Retention
About Samlo Gym
Samlo Gym is a mid-sized fitness center located in the heart of a bustling urban neighborhood. With over 300 active members and a team of 15 trainers, Samlo prides itself on offering tailored workout plans, group classes, and nutrition coaching. However, as membership grew, so did the complexity of managing day-to-day operations.
The Challenge
As Samlo expanded, they faced several operational hurdles:
Disjointed Systems: Trainers used spreadsheets to track client progress, while front desk staff relied on paper forms for check-ins and payments.
Inefficient Scheduling: Class schedules were managed manually, leading to double bookings and last-minute cancellations.
Lack of Centralized Data: Important information about clients (e.g., goals, preferences, payment history) was scattered across multiple platforms.
Member Engagement Issues: Without a streamlined way to communicate with members, Samlo struggled to keep them engaged and motivated.
The gym needed a unified platform to address these challenges and elevate the member experience.
Our Solution
Notiostore designed a comprehensive Notion workspace tailored specifically for Samlo Gym's needs. The solution included:
Client Database: A centralized database to store member profiles, including personal details, fitness goals, workout history, and payment information.
Class Scheduler: An automated calendar system for scheduling both individual and group classes, preventing overlaps and ensuring availability.
Progress Tracker: Custom templates for trainers to log client progress, set milestones, and share updates with members.
Engagement Hub: A dedicated space for announcements, promotions, and personalized messages to boost member interaction.
Automation Scripts: Automated reminders for upcoming classes, overdue payments, and milestone achievements.
We ensured the system was user-friendly, allowing both trainers and administrative staff to adopt it effortlessly.
Implementation Process
Our approach involved four key phases:
Discovery Phase: Conducted interviews with trainers, front desk staff, and management to understand current workflows and pain points.
Design Phase: Created wireframes and prototypes of the proposed Notion workspace, incorporating feedback from Samlo’s team.
Testing Phase: Deployed a pilot version of the workspace with a small group of trainers and staff to identify areas for improvement.
Training & Rollout: Provided hands-on training sessions for all employees and gradually rolled out the system gym-wide.
Throughout the process, we maintained close collaboration with Samlo’s leadership team to ensure alignment with their goals.
Results & Impact
After implementing the new Notion system, Samlo Gym experienced significant improvements:
25% Increase in Member Retention: Personalized communication and seamless operations kept members engaged and satisfied.
30% Reduction in Administrative Time: Automated processes eliminated repetitive tasks, freeing up staff to focus on high-value activities.
Improved Trainer Efficiency: Trainers saved an average of 2 hours per week logging and reviewing client progress.
Enhanced Member Experience: Clients appreciated the transparency and accessibility of their fitness data, leading to higher satisfaction rates.
These changes allowed Samlo Gym to operate more efficiently and deliver a superior experience to its members.
A Word From The Owner
"Notiostore transformed the way we run our gym. Their custom Notion workspace has made our operations smoother, our trainers more efficient, and our members happier. We couldn’t have achieved this level of success without their expertise."
— Miguel Mayo, Owner at Samlo Gym
Lessons Learned
While the implementation went smoothly overall, we learned a few important lessons:
Change Management is Crucial: Some staff initially resisted adopting a new system. To address this, we provided thorough training and ongoing support.
Customization Enhances Adoption: Tailoring the workspace to Samlo’s specific workflows ensured it met everyone’s needs and encouraged consistent use.
Continuous Improvement Matters: Regular check-ins with Samlo’s team allowed us to refine the system and incorporate additional features as their business evolved.
What´s Next?
Schedule a free consultation with Notiostore today and discover how we can design a custom Notion solution to streamline your operations and delight your members!
More Works
©2024
FAQ
What does the process look like?
How is pricing structured?
Are projects fixed scope?
What’s the ROI?
How do we measure success?
What do I need to get started?
Is Notion easy for beginners?
Do I need coding skills?